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Fix names and terms in a transcript (find and replace)

Fix names and terms in a transcript: find and replace across every caption line, and a project glossary that keeps a term the same in each new translation.

Updated November 5, 2026 · 4 min read

Automatic transcription gets ordinary words right far more often than names and specialist terms. Fix those in two places in Translate and subtitles: find and replace (Ctrl+F, or Cmd+F on a Mac) changes a word in every caption line at once, and the project Glossary tells every later translation how a term must be translated. Fix the source language before you translate, so the error is not copied into every language.

What usually needs fixing

Steps

1. Open the project. In Translate and subtitles open the video from Your translation videos and go to Subtitles.
2. Make a short list first. Before reading line by line, write down the names and terms that recur. Reading the first two minutes is usually enough to see how the engine spells them.
3. Open find and replace. Click in the line list and press Ctrl+F (Cmd+F on a Mac). A bar opens at the top of the list with a find box and a replace box.
4. Find the wrong spelling. Type it in the find box. The bar shows how many matches it found and scrolls to the first one, highlighted in the list.
5. Narrow it if needed. Whole word stops a short name from matching inside a longer word. Case-sensitive matters for English and other Latin-script text. The regex option is for people who know regular expressions; leave it off otherwise.
6. Replace. Type the correct spelling and choose Replace for one match, or Replace all for every line. One Replace all fixes a name throughout a one-hour lecture.
7. Add the term to the Glossary. Open Glossary in the workspace and add the source term and the translation it must always get, for example a Hebrew term and its agreed English spelling. Glossary terms apply to translations you run from now on; lines already translated keep their text, so fix those with find and replace.
8. Read the rest against the audio. Click a line to jump to its moment. Check numbers and anything the list did not catch. Changes save as you work.

Transcript or translation: which text are you editing

In a translated project each line has the source text and the translated text. Find and replace searches the translated text, the one you edit most. Its "Include source text" option searches the source too, but the source is read-only there. To correct the source language itself, work in a project whose target is the same language as the source (a transcript), fix it there, and translate from the corrected version. The full order, with reasons: How to translate video subtitles into other languages.

Speed tips

• Fix the recurring names first. Ten Replace all actions remove most of the errors in a long video before you read a single line.
• Check one line per speaker. A guest's name is often heard once, in the introduction. Search for it.
• Keep one form. If a term can be written two ways, pick one and replace the other everywhere.
• Undo is there. If a Replace all went too far, undo it and use Whole word.

What can go wrong

• Replace all changed words it should not have. A short name matched inside longer words. Undo and run it again with Whole word.
• The new translation still uses the wrong term. It was not in the Glossary when the translation ran. Add it, then translate again; a new translation run uses minutes, see Out of translation minutes.
• The exported file still shows the old spelling. It was downloaded before the fix. Export again; every file is built from the current list.
• A Short shows the old text. Shorts made earlier keep their burned captions. Fix the Short's captions from its card; see Edit a Short before you publish it.
• The regex finds nothing. The pattern is invalid or regex is on by mistake. Turn regex off for plain words.

Related pages

• Formats after you fix the text: Export captions as SRT, VTT or ASS
• How the Hebrew engine works: Automatic Hebrew subtitles — transcribe, edit, and burn them in
• Turning a fixed Hebrew transcript into English: English subtitles for a Hebrew video

Frequently asked questions

Can I replace a word in all captions at once?

Yes. Press Ctrl+F or Cmd+F in the caption list, type the word and its replacement, and choose Replace all.

Does the glossary fix lines that are already translated?

No. Glossary terms apply to translations run after you add them. Fix existing lines with find and replace.

Why is a name spelled differently in different lines?

The engine guesses each time it hears an unfamiliar name. Pick the right spelling and replace the variants one by one.

Will fixing the transcript change my translations?

Not by itself. A translation made earlier keeps its text. Translate again from the corrected transcript, or fix the translated lines directly.

Do my changes save automatically?

Yes. Edits save as you make them, and the workspace shows when everything is saved.

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